CMMS Software for maintenance departments
Managing the maintenance process can be simpler and more effective. QRmaint is mobility-oriented and intuitive to CMMS Software. The price tag or a complicated implementation process will no longer be a barrier to anyone!
Case study
#1 Choice of technicians and managers
- Mobility and intuitiveness
QRmaint is a mobile CMMS that focuses on usability. This CMMS system was designed above all, to help everyone, not to obstruct technicians in their daily work or to hinder their maintenance services.
- An unbeatable price and trouble-free implementation
Thanks to QRmaint, the access to CMMS applications has never been easier. It only takes a few seconds to open an account to transform the maintenance at your production facility.
Simplify the maintenance of assets
- Gain full control over the condition of the machine park
Mobility and QR codes are the key to efficient maintenance at a production plant. Scan the QR code and get a full history of the machine, report a failure or handle the task assigned to you.
- Improve machines and equipment reliability
Efficient maintenance management will result in higher profits, less downtime and lower failure rates of equipment and machines. Recurring preventive maintenance with QRmaint CMMS is a safe bet!
It’s easy to get started with QRmaint
And it’s free for 14 days. No credit card, no commitment.
Handling work orders
- Improve cooperation between production line employees and the maintenance department
Usually breakdowns or defects are the first to be noticed by production line workers and operators. Providing a simple and quick method of reporting is the key to reducing machine downtime and reducing financial losses of the production plant.
- Notifications about a new failure, a defect or a problem
The so- called PUSH notifications or an e-mail to the mobile phone will instantly provide the maintenance team with information on a problem, so that they can quickly start working on it.
Make it easy to submit work requests
Streamlining the work order process is a must for effective maintenance management.
By utlizing user-friendly interfaces and intuitive features, our mobile CMMS systems make it easier for technicians and clerk workers to seamlessly submit work requests.
This is an ideal way to bring proactive maintenance work practices into the enterprise, production facility or for assets management in real estate. Employees are able to report issues quickly when the process is simple. Ultimately, our CMMS makes it easier to submit work orders, help improve maintenance performance and overall operational efficiency.
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Easily schedule and automate preventive maintenance
- Preventive work orders based on a calendar or readings
Schedule inspections, reviews or other preventive work. The QRmaint CMMS software will then create periodical notifications and send you an email or a text message on a weekly, monthly, annually basis or even every other reading.
- Checklists
Add checklists for routine inspections, instructions, walkthroughs, safety checks, and other maintenance activities. For audit purposes, sign the checklist directly from the mobile QRmaint CMMS app.
- A graphical schedule
Use a clear, graphical schedule to easily see all scheduling preventive maintenance tasks not completed on time, those completed or planned.
Try it for freeInventory management
- Barcodes and the QR codes
Use codes to simplify and automate the distribution and reception of spare parts.
- Monitor the minimum level of parts
Missing or insufficient amounts of spare parts when removing failures means longer downtime and financial losses. Set minimum stocks so that this never happens again.
- Full history of changes at the inventory
QRmaint CMMS software gathers and keeps in one place all the information of the operations affecting the inventory. You are always kept in the loop and up to date on which employee withdrew which spare part and for the purpose of which work order.
Dashboard TV
- Real-time machine park condition
Create your own dashboards for any location or production line to track the status of the machine park in real time.
- Improving communication and increasing productivity
The dashboard displayed in the technicians room or in the production hall is the easiest and most effective way to increase the productivity of the technical team and improve communication.
A glance at the TV set is enough to see what tasks are currently performed and by which technique, as well as what new reports have been received, and many other information that we can set ourselves according to our preferences.
Try it for freeAnalyzing and reporting
- Analytical reports
The analysis of the functioning of the maintenance department plays a critical role in the successful implementation of the total productive maintenance (TPM). Reliable and detailed reports on the data gathered within the CMMS system are crucial when making decisions about preventive actions and the functioning of the manufacturing plant.
- KPI dashboard
The KPI dashboard in the QRmaint CMMS system is a place where you can track key indicators related to maintenance, such as MTBF, MTTR and other important information presented as a graph.
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Interactive plans
One of the main advantages of interactive plans for production plant is their ability to synchronize various aspects of production, from inventory management to machine scheduling, in a consistent manner.
Here are the main advantages:
- Optimizing resource utilization: Interactive plans dynamically allocate resources based on real-time data and predictive analytics.
- Collaborative decision-making: These plans support collaboration between different departments and users, such technicians.
- Flexibility and responsiveness: With real-time monitoring and feedback mechanisms, production managers can quickly adjust schedules and workflows to meet changing market demands.
- Proactive problem solving: Interactive plans anticipate potential bottlenecks, material shortages or equipment failures.
ANDON System
Our ANDON integrated warning system reduces response time by up to 40%-50%. Installation is easy for any manufacturing plant or any infrastructure area that requires close collaboration with the maintenance team.
- Minimize downtime, maximize savings: the system reduces inefficiencies, saving our customers time and money.
- Performance tracking: The Andon system records all calls, reminders, escalations and response times.
- Flexibility and responsiveness: With real-time monitoring and feedback mechanisms, operations staff can quickly report problems and equipment failures.
- User-friendly interface: Designed with an intuitive user interface, the ANDON system is easy to navigate and user-friendly, minimizing training requirements and enabling rapid adoption by production personnel of all skill levels.
Autonomous maintenance
QRmaint CMMS system enables production workers to perform tasks efficiently. Employees can perform daily preparation tasks using checklists.
Operators can perform tasks such as cleaning machines and performing pre-work inspections to ensure compliance with HACCP (Hazard Analysis and Critical Control Point) regulations, which is extremely important in food production in the food industry. They also have the ability to check the condition of auxiliary, electrical and control equipment, which is part of every production line, regardless of the industry.
Operators can perform tasks according to a predetermined schedule or on demand. This allows for better quality control of the products produced.
Try it for freeIntegration of systems and technologies
QRmaint CMMS system allows integration with ERP systems. It has found favor with SAP users for years and has repeatedly become an alternative solution for replacing SAP PM and many other systems.
By integrating the QRmaint system with IoT connectors, sensors, infrared transmitters and receivers, maintenance technicians gain complete control in real time over the machinery fleet.
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Wide range of applications
The scope of our system includes much more than just support for UR departments within a fleet. With its comprehensive features, QRmaint can be easily customized for tasks in FMCG, property or asset management, field services and maintenance.
Using QRmaint makes it possible to perform field services (FSP), which involves delegating tasks to technicians in remote locations to install, repair or service equipment and systems. Such tasks are of direct relevance to the energy, mining and rail industries.
Technicians can manage, as well as maintain and monitor various assets as part of a predefined service or maintenance procedure.
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It’s easy to get started with QRmaint
And it’s free for 14 days. No credit card, no commitment.
Get to know the opinions of our clients!
The QRmaint CMMS system is a perfect solution for a number of industries, such as manufacturing plants, maintenance for real estate, chain stores, schools and all types of service providers. Have a look at what the representatives of different industries have to say about us.
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Interesting insights into optimizing charging infrastructure with software. Does QRmaint meet all our requirements and enable us to meet the challenges of modern maintenance in multiple locations at the same time? We believe that QRmaint is a key element in ensuring that our conveyors and sorting systems are in the right condition so that we can keep our quality promises to our customers in the future.
Manager
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The support is impeccable and always has an open ear for questions and ideas, and the SaaS structure means that there are always extensions available
Schäfer Metallurgie GmbH Hennef
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The QRmaint system significantly improves our processes. It gives us better control over submissions, reviews and resources. The system also enables us to analyze data, which allows us to optimize costs and make better decisions. QRmaint's mobile application facilitates the work of our technicians in the field, giving them access to the necessary information in real time. In our experience, accessing the protocol in the app alone saves us about 30 minutes to 60 minutes per inspection.
CEO of ProFM
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QRmaint has significantly improved our workflow, especially in terms of recording key data for annual reviews. The ability to track and document issues has proven invaluable, providing valuable information to optimize operations. The system provides excellent value, and its benefits are evident.
Engineer Technician
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One of the most valuable features of the QRmaint system for us, turned out to be the ability to comment on requests and attach photos and videos. This visual form of communication has significantly sped up the process of diagnosing problems. Instead of describing a malfunction in words, employees can now present it in a pictorial manner, which eliminates misunderstandings and allows for faster understanding of the problem.
Brand Manager at Bartkowscy Bakery
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We are thrilled with the simplicity and effectiveness of the program! After only a short time, we noticed a significant improvement in our internal processes.
Sales Manager and Certified Bread Sommelier
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We analyzed the market. We wanted to choose a service where price goes hand in hand with quality. We had one assumption - we have to understand the program in an hour. If we don't understand it in that time, it is not for us. QRmaint is a very clear program, made for Maintenance. Here there was no problem.
Maintenance coordinator
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The system was very well received, and its implementation went smoothly. It won high praise among the auditors. In particular, in our case, the function of viewing the machinery park on interactive plans and the overall presentation of the most important information from the UR department proved very useful.
Head of maintenance
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Customers quickly notice when equipment is damaged, and this can negatively affect our image. With QRmaint, defects are fixed in no time, which increases the number of people using our clubs.
Manager
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The QRmaint system is a piece of software that perfectly satisfies the needs of Industry 4.0.
Deputy Technical Director
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We plan to continue developing and using QRmaint to its full potential. Our goal is to further streamline maintenance processes, as well as to incorporate additional functions that will support warehouse management and other areas of the business. We are currently implementing a fault reporting process.
Employee of the Design Department
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If someone wasn't responsible for the part in stock, we bought new ones. We generated additional costs. The second thing when it comes to the warehouse - in a situation where we have a description of the parts and we have them cataloged in the program, so that there will be no problem with purchasing the same ones. You don't have to look for them. They are sufficient in the program.
Associate Manager of the Maintenance Department
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The most important part for me is that my employees know how many work orders are left to be completed and what the priorities are. Technicians have access to all tasks in real time. We have basically completely eliminated situations which would occur frequently in the past, e.g. certain work orders were often missed, overlooked or entirely forgotten.
Manager of Maintenance and Innovation
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The Qrmaint system, which was implemented in our business, has greatly enhanced both the work of our Maintenance team and the team's response to persistent production difficulties.
Production Process Optimisation Engineer
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Thanks to the QRmaint CMMS system we could finally forget filling out tons of paper. We now have easy access to the history of failures, repairs and services. Also the response time to each reported failure has been significantly reduced.
Process Engineer
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Reporting a failure by scanning the QR code on the machine has technically ruled out any inaccuracies concerning the device affected by the problem submitted. Saving all the requests within the system results in an excellent overview of which machines are causing issues the most.
Automation Service Supervisor
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I divide my work at the company into 2 stages: 1. Numerous pointless phone calls, constant updates on the status of fault rectification, and a vast array of issues that went unresolved existed prior to the implementation of QRmaint. 2. When QRmaint is used, everyone is interested in staying informed, the ability to focus attention on pertinent issues, and 100% of reported issues are resolved.
Head of the maintenance
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I set up QRmaint myself in one evening, and already in the following days there were reports of failures by technicians and serial workers :)
Production Director
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The QRmaint system replaced hundreds of emails, which, regardless of the subject matter, were sent to everyone on the list, instead of just to the individuals they were intended for. Previously, when the failure had already been taken care of, nobody really knew about it. Today we have an insight on an up to date status of each failure.
IT Department Manager
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The system works flawlessly. The reaction time of our teams has significantly decreased. This is a much better communication model than phones and writing notes.
Dean, University of Physical Education, Warsaw
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From the moment the Qrmaint system has been implemented at our company, it is still being adjusted to our needs - the functions are being adapted to the specifics of our industry, e.g.: there was no schedule in place when we got the program off the ground but now it not only exists- it looks pretty much like a Google calendar.
Property Maintenance Coordinator
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QRmaint has proven to be a reliable, flexible company that is responsive to user ideas and feedback. The system has made our work easier, and its reporting functionalities have been well received by our clients.
SEO
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The QRmaint system increased the competitiveness of our services within the property management industry. In addition to standard maintenance services, we can now provide our clients with a tool allowing them to quickly report any failures that may occur and to report on the work performed on their property.
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The implementation of the QRmaint application turned out to be THE solution for the greatest challenge of all: instant damage control. The next step in the implementation will be to use it to support the work of those managing cleaning service companies.
Managing Director
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For us, every minute of downtime represents a very high cost factor. At this point, thanks to the QRmaint system, we have a close eye on operations and can even measure micro downtime of machines when a fault occurs that the machine operator fixes himself. As we can now also accurately measure repair turnaround times, we are able to introduce an efficient remuneration and reward system for the maintenance team.
Maintenance Manager
The CMMS is a specialised software system that supports the work of maintenance and other departments. It enables production staff (operators, production leaders) to report faults and breakdowns from the production line to the Maintenance Department. The MD team receives immediate notifications on their phones and gets to work on rectifying the fault. The QRmaint CMMS tool significantly reduces response times to reported problems and makes it possible to delegate orders to specific technicians.
Another process handled by the tool is preventive plans, i.e. all kinds of machine inspections, legalisations and calibrations or rounds. In an average-sized production facility, prevention is about 60% of the MD team’s task. It is practically impossible to control them with an Excel spreadsheet which results in skipped reviews even for critical machines.
The QRmaint CMMS system is SaaS software, available in the cloud. Data is stored on the secure servers of the largest infrastructure provider Amazon Cloud Computing Services.
Data security is taken care of by Hostersi Company staff and our in-house specialists. Hostersi is an official Amazon AWS (Amazon Web Services) partner for the implementation of cloud computing and the reselling of AWS services. As an Amazon AWS Partner in Poland, we have the relevant knowledge, know-how and AWS certification to ensure the high quality of our services.
With the proliferation of the internet and the cloud-based software distribution model, the cost of a CMMS is no longer a burden even for small production facilities. Such software does not require its technical infrastructure and IT department. The maintenance processes in a small plant are identical to those in a large one, so implementing a CMMS will significantly increase the efficiency of the maintenance department.
The time taken to implement a CMMS depends on many factors, e.g. the size of the plant, and the number of processes to be supported. Implementation with the support of an experienced consultant does not usually take more than a few days and consists of the following steps:
- Initial configuration
- Introduction of the plant location structure and equipment from the machinery park
- Setting up accounts for colleagues (technicians, UR masters, production masters)
- Introduction of machinery prevention plans
The implementation of QRmaint is producing measurable results practically week by week in terms of improved communication between production and maintenance. Failure reports are standardized and collected at one location, greatly accelerating their processing. QRmaint focuses on mobility and working in “real time”.
The immediate benefits will include:
- Fewer failures in the production site.
- Reducing the number of unplanned machinery stops and reducing their duration.
- Reduction of service team response time in the event of failures with immediate notifications.
- Full control of planned maintenance on machines.
- Improvement of communication between production and service personnel.
- Increase of productivity in maintenance personnel.
- Full control of spare parts inventory
- Reporting of machinery failures and defects.
- Preventive maintenance planning
- Mobile access to the repair history for machinery and facilities.
- Assigning work orders/tasks to maintenance technicians
- Monitoring the spare parts inventories.
- Tracking of key maintenance indicators
The QRmaint CMMS tool lets you implement and exploit the full potential of Lean Management methods: Total Productive Maintenance, Kaizen, 5s, SMED.