CMMS Software for maintenance departments

Managing the maintenance process can be simpler and more effective.

QRmaint is mobility- oriented and intuitive to use. The price tag or a complicated implementation process will no longer be a barrier to anyone!

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#1 Choice of technicians and managers

  • Mobility and intuitiveness

QRmaint is a mobile CMMS that focuses on usability. This CMMS system was designed above all, to help everyone, not to obstruct technicians in their daily work or to hinder their maintenance services.

  • An unbeatable price and trouble-free implementation

Thanks to QRmaint, the access to CMMS applications has never been easier. It only takes a few seconds to open an account to transform the maintenance at your production facility.

Simplify the maintenance of assets

  • Gain full control over the condition of the machine park

Mobility and QR codes are the key to efficient maintenance at a production plant. Scan the QR code and get a full history of the machine, report a failure or handle the task assigned to you.

  • Improve machines and equipment reliability

Efficient maintenance management will result in higher profits, less downtime and lower failure rates of equipment and machines. Recurring preventive maintenance with QRmaint CMMS is a safe bet!


It’s easy to get started with QRmaint

And it’s free for 14 days. No credit card, no commitment.

Handling work orders

  • Improve cooperation between production line employees and the maintenance department

Usually breakdowns or defects are the first to be noticed by production line workers and operators. Providing a simple and quick method of reporting is the key to reducing machine downtime and reducing financial losses of the production plant.

  • Notifications about a new failure, a defect or a problem

The so- called PUSH notifications or an e-mail to the mobile phone will instantly provide the maintenance team with information on a problem, so that they can quickly start working on it.

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Make it easy to submit work requests

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Easily schedule and automate preventive maintenance

  • Preventive work orders based on a calendar or readings

Schedule inspections, reviews or other preventive work. The QRmaint CMMS software will then create periodical notifications and send you an email or a text message on a weekly, monthly, annually basis or even every other reading.

  • Checklists

Add checklists for routine inspections, instructions, walkthroughs, safety checks, and other maintenance activities. For audit purposes, sign the checklist directly from the mobile QRmaint CMMS app.

  • A graphical schedule

Use a clear, graphical schedule to easily see all scheduling preventive maintenance tasks not completed on time, those completed or planned.

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Spare parts inventory

  • Barcodes and the QR codes

Use codes to simplify and automate the distribution and reception of spare parts.

  • Monitor the minimum level of parts

Missing or insufficient amounts of spare parts when removing failures means longer downtime and financial losses. Set minimum stocks so that this never happens again.

  • Full history of changes at the inventory

QRmaint CMMS software gathers and keeps in one place all the information of the operations affecting the inventory. You are always kept in the loop and up to date on which employee withdrew which spare part and for the purpose of which work order.

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Dashboard TV

  • Real-time machine park condition

Create your own dashboards for any location or production line to track the status of the machine park in real time.

  • Improving communication and increasing productivity

The dashboard displayed in the technicians room or in the production hall is the easiest and most effective way to increase the productivity of the technical team and improve communication.

A glance at the TV set is enough to see what tasks are currently performed and by which technique, as well as what new reports have been received, and many other information that we can set ourselves according to our preferences.

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Analyzing and reporting

  • Analytical reports

The analysis of the functioning of the maintenance department plays a critical role in the successful implementation of the total productive maintenance (TPM). Reliable and detailed reports on the data gathered within the CMMS system are crucial when making decisions about preventive actions and the functioning of the manufacturing plant.

  • KPI dashboard

The KPI dashboard in the QRmaint CMMS system is a place where you can track key indicators related to maintenance, such as MTBF, MTTR and other important information presented as a graph.

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It’s easy to get started with QRmaint

And it’s free for 14 days. No credit card, no commitment.

Get to know the opinions of our clients!

The QRmaint CMMS system is a perfect solution for a number of industries, such as manufacturing plants, maintenance for real estate, chain stores, schools and all types of service providers. Have a look at what the representatives of different industries have to say about us.


We examined the marketplace. We sought a service where value and cost were mutually exclusive. We assumed that we had an hour to comprehend the software. It is not for us if we do not comprehend it now. QRmaint is a software designed for maintenance that is very visible. There was nothing wrong here.

Jarosław Kurach

Maintenance coordinator


The QRmaint system is a piece of software that perfectly satisfies the needs of Industry 4.0.

Tomasz Wachowski

Deputy Technical Director


The Qrmaint system, which was implemented in our business, has greatly enhanced both the work of our Maintenance team and the team's response to persistent production difficulties.

Rafał Topolski

Production Process Optimisation Engineer


Reporting a failure by scanning the QR code on the machine has technically ruled out any inaccuracies concerning the device affected by the problem submitted. Saving all the requests within the system results in an excellent overview of which machines are causing issues the most.

Krzysztof JANIK

Automation Service Supervisor


The most important part for me is that my employees know how many work orders are left to be completed and what the priorities are. Technicians have access to all tasks in real time. We have basically completely eliminated situations which would occur frequently in the past, e.g. certain work orders were often missed, overlooked or entirely forgotten.

Arkadiusz Tetloch

Manager of Maintenance and Innovation


I divide my work at the company into 2 stages: 1. Numerous pointless phone calls, constant updates on the status of fault rectification, and a vast array of issues that went unresolved existed prior to the implementation of QRmaint. 2. When QRmaint is used, everyone is interested in staying informed, the ability to focus attention on pertinent issues, and 100% of reported issues are resolved.

Aleksander Penkowski

Head of the maintenance


Thanks to the QRmaint CMMS system we could finally forget filling out tons of paper. We now have easy access to the history of failures, repairs and services. Also the response time to each reported failure has been significantly reduced.

Anna Ciesielska

Process Engineer


I set up QRmaint myself in one evening, and already in the following days there were reports of failures by technicians and serial workers :)

Tomasz Pruszyński

Production Director


The QRmaint system replaced hundreds of emails, which, regardless of the subject matter, were sent to everyone on the list, instead of just to the individuals they were intended for. Previously, when the failure had already been taken care of, nobody really knew about it. Today we have an insight on an up to date status of each failure.

Mariusz Staniszewski

IT Department Manager


The system works flawlessly. The reaction time of our teams has significantly decreased. This is a much better communication model than phones and writing notes.

Maciej Hartfil

Dean, University of Physical Education, Warsaw


From the moment the Qrmaint system has been implemented at our company, it is still being adjusted to our needs - the functions are being adapted to the specifics of our industry, e.g.: there was no schedule in place when we got the program off the ground but now it not only exists- it looks pretty much like a Google calendar.

Jacek Turkowski

Property Maintenance Coordinator


QRmaint dał się poznać jako firma rzetelna, elastyczna oraz reagująca na pomysły i uwagi użytkowników. System ułatwia nam pracę, a jego funkcjonalności dokonywania zgłoszeń z zadowoleniem zostały przyjęte przez naszych klientów.

Sławomir Pinkowski

Prezes Zarządu


The QRmaint system increased the competitiveness of our services within the property management industry. In addition to standard maintenance services, we can now provide our clients with a tool allowing them to quickly report any failures that may occur and to report on the work performed on their property.

Mateusz Czerwiński


The implementation of the QRmaint application turned out to be THE solution for the greatest challenge of all: instant damage control. The next step in the implementation will be to use it to support the work of those managing cleaning service companies.

Pawel Migacz

Managing Director

The CMMS is a specialised software system that supports the work of maintenance and other departments. It enables production staff (operators, production leaders) to report faults and breakdowns from the production line to the Maintenance Department. The MD team receives immediate notifications on their phones and gets to work on rectifying the fault. The QRmaint CMMS tool significantly reduces response times to reported problems and makes it possible to delegate orders to specific technicians.


Another process handled by the tool is preventive plans, i.e. all kinds of machine inspections, legalisations and calibrations or rounds. In an average-sized production facility, prevention is about 60% of the MD team’s task. It is practically impossible to control them with an Excel spreadsheet which results in skipped reviews even for critical machines.

The QRmaint CMMS system is SaaS software, available in the cloud. Data is stored on the secure servers of the largest infrastructure provider Amazon Cloud Computing Services.


Data security is taken care of by Hostersi Company staff and our in-house specialists. Hostersi is an official Amazon AWS (Amazon Web Services) partner for the implementation of cloud computing and the reselling of AWS services. As an Amazon AWS Partner in Poland, we have the relevant knowledge, know-how and AWS certification to ensure the high quality of our services.

With the proliferation of the internet and the cloud-based software distribution model, the cost of a CMMS is no longer a burden even for small production facilities. Such software does not require its technical infrastructure and IT department. The maintenance processes in a small plant are identical to those in a large one, so implementing a CMMS will significantly increase the efficiency of the maintenance department.

The time taken to implement a CMMS depends on many factors, e.g. the size of the plant, and the number of processes to be supported. Implementation with the support of an experienced consultant does not usually take more than a few days and consists of the following steps:

  • Initial configuration
  • Introduction of the plant location structure and equipment from the machinery park
  • Setting up accounts for colleagues (technicians, UR masters, production masters)
  • Introduction of machinery prevention plans

The implementation of QRmaint is producing measurable results practically week by week in terms of improved communication between production and maintenance. Failure reports are standardized and collected at one location, greatly accelerating their processing. QRmaint focuses on mobility and working in “real time”.


The immediate benefits will include:

  • Fewer failures in the production site.
  • Reducing the number of unplanned machinery stops and reducing their duration.
  • Reduction of service team response time in the event of failures with immediate notifications.
  • Full control of planned maintenance on machines.
  • Improvement of communication between production and service personnel.
  • Increase of productivity in maintenance personnel.
  • Full control of spare parts inventory

  • Reporting of machinery failures and defects.
  • Preventive maintenance planning
  • Mobile access to the repair history for machinery and facilities.
  • Assigning work orders/tasks to maintenance technicians
  • Monitoring the spare parts inventories.
  • Tracking of key maintenance indicators

The QRmaint CMMS tool lets you implement and exploit the full potential of Lean Management methods: Total Productive Maintenance, Kaizen, 5s, SMED.


It’s easy to get started with QRmaint

And it’s free for 14 days. No credit card, no commitment.