30.01.2025
The best CMMS for maintenance in 2025
CMMS software ( Computerized Maintenance Management System ) can be a very valuable support in optimizing maintenance activities in an industrial plant. However, in order to use the advantages of such solutions, it is worth focusing on choosing the right proposal. There are various programs of this type available on the market, differing in functionality, mobility, integration possibilities and costs – we present aspects that will help you make the right choice.
Table of Contents
Functionality, the key to effective use of the CMMS system
A good CMMS system should, first and foremost, offer a wide range of functions tailored to the requirements of a given enterprise . The functionality of such software itself focuses primarily on resource and process management – although the exact needs may vary depending on, among other things, the industry or the way the company operates, some requirements remain practically always the same. Here are some of the most important functions to consider when choosing:
- Preventive maintenance management – a CMMS system should primarily enable the creation of preventive maintenance schedules. Thanks to them, you can effectively plan regular inspections that minimize the risk of failure and extend the life of the machines used in the plant.
- Failure reporting module – fast and easy reporting of failures by employees is essential. However, the CMMS system should not only correctly record failure data, but also automatically send reports to the appropriate technicians.
- Spare parts management – effective monitoring of spare parts inventory is another very useful function, which can also be combined with automatic order generation. The appropriate possibilities in this area translate into reduced downtime related to the lack of components by the possibility of ordering missing parts in advance.
- Checklists and inspections – The CMMS system should allow for the creation of detailed checklists for both routine maintenance activities and emergency situations. This is a very important support for the work of technicians, who can thus avoid omitting important issues and increase the accuracy of their actions.
- Data analysis and reporting – an important function of CMMS is also generating reports based on historical data. Analysis of information contained in reports allows not only to identify trends, but also to assess the effectiveness of actions and effectively plan future maintenance strategies.
- QR Code Scanning and NFC – QR Code Scanning in CMMS allows users to quickly and accurately access asset-related information by scanning a QR code directly from a mobile device or QR code reader or using NFC. This feature streamlines maintenance operations by connecting physical assets to their digital records in the system.
Mobility – work anywhere, anytime
The dynamics of production plant operations mean that the recommended CMMS systems are solutions that focus on mobility . This is mainly done through mobile applications or integration with dedicated devices . Such solutions provide technicians with ongoing access to the system while performing their standard activities, so they can easily report failures, check the history of inspections or receive orders in real time. It is also worth taking care of both online and offline operation – when there is no Internet access, the system should save data locally and then synchronize them after the connection is restored.
Mobile CMMS systems often also offer push notifications that inform technicians about new reports and failures. This is a very useful feature that can significantly speed up the response to failures.
CMMS system integration options
To fully utilize the potential of CMMS, it is necessary to integrate the software with other management systems in the company . Depending on their individual needs, manufacturing companies can use, among others, ERP, WMS, SCADA or MES systems – a solid CMMS system should provide the possibility of integration with each of them . It is worth paying attention to the various benefits offered by such a connection. In the case of ERP, integration focuses on the automatic exchange of data regarding, among others, the status of spare parts orders or resource planning, while cooperation with WMS allows, for example, automatic generation of orders for missing elements.
Integration with SCADA and MES systems allows for ongoing monitoring of machine parameters and data . Based on sensor data, the CMMS system can then generate alerts about the need for predictive maintenance, thus ensuring significant improvement in the work of maintenance departments. Such solutions are accompanied by the use of IoT devices together with the CMMS system , which includes, for example, real-time monitoring of machine condition, automatic reporting of failures or forecasting of maintenance needs.
CMMS system price
Often, the final issue that determines the implementation of a given CMMS system is its price. Costs can vary significantly – they are influenced by, among other things, available functionality, type of license or implementation model . It is worth paying special attention to the licensing model: a one-time license is associated with a higher initial cost with no additional fees in the future, while a subscription is a lower entry cost but the need to pay recurring fees. In addition, it is necessary to take into account the costs related to system configuration, staff training and integration with other systems in the company.
How much does a CMMS system cost?
In the case of QRmaint solutions, various subscription options are available – from PLN 35 per month for each user, to PLN 125 per month . Individual thresholds are associated with access to other functions, which allows for easy adjustment to the needs of the company. However, it is worth noting that regardless of the option chosen, you can count on a favorable return on investment – the expense for a system of this type is associated with potential savings that result from minimizing downtime, better management of spare parts and increased operational efficiency. In addition, there is the possibility of testing the system for free . Check the CMMS system for 14 days free of charge now! For more information, please contact our representatives.